Formal Review follow the formal process and it is well structured and regulated. Following are the 6 steps of the formal review process
1. Planning : Planning is the first phase for the formal review process. In this phase Author request to Moderator doe the review. Moderator set the scheduling date, time and send invitation for the Reviewer for review the document. Moderator works to set the Entry level criteria for the document. In Entry level Moderator check that the document should not have the defects or very little defects so that when document review in front of Reviewer then his/her time did not waste. So in Planning phase Moderator check the quality of the document before present to the Reviewer.
2. Kick-Off : The Kick-off meaning is to provide the short description in front of everyone about the objective of the document. In this meeting also provide the relationship between the other document with the review document if document are more.
3. Preparation : In the preparation phase, all reviewers check the document individually and logging the defects as they found as per understanding. Critical success rate is depends on how much pages checking per hours. This terms called checking rates. The optimum checking rate depends on may factors like type of reviewed document, document complexity, the number of related documents and the experience of the reviewer.
4. Review Meeting : Review Meeting contains 3 phases.
1. Planning : Planning is the first phase for the formal review process. In this phase Author request to Moderator doe the review. Moderator set the scheduling date, time and send invitation for the Reviewer for review the document. Moderator works to set the Entry level criteria for the document. In Entry level Moderator check that the document should not have the defects or very little defects so that when document review in front of Reviewer then his/her time did not waste. So in Planning phase Moderator check the quality of the document before present to the Reviewer.
2. Kick-Off : The Kick-off meaning is to provide the short description in front of everyone about the objective of the document. In this meeting also provide the relationship between the other document with the review document if document are more.
3. Preparation : In the preparation phase, all reviewers check the document individually and logging the defects as they found as per understanding. Critical success rate is depends on how much pages checking per hours. This terms called checking rates. The optimum checking rate depends on may factors like type of reviewed document, document complexity, the number of related documents and the experience of the reviewer.
4. Review Meeting : Review Meeting contains 3 phases.
- Logging Phase : In Logging phase defects detected during preparation phase logged in this phase page by page.
- Discussion Phase : If any defects need discussion that found in preparation phase put in the Discussion phase.
- Decision Phase : This phase is in the end of the Review Meeting. In this phase decision need to take place by the Participants for the document under review. Decision will take place according to the exit Criteria. Exit Criteria depends on the critical and/or major defects found per page in the Reviewed document. If defects found more then the document need to be rework.
5. Rework : This Phase will occur if the defects found per page is more then the certain level then document has been be in Rework Phase.
6. Follow-Up : In this step Moderator check that the Author taking action over all defects found during the the review process. It is Moderator responsibility to verify the document quality and it should be great.
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